- Admission
- Eligibility, Dual Enrollment/K-12 Students, College of Record, Application, Equal Access, Residence Classification, Establishing Residence, Reclassification to Resident Status, International Students
- Matriculation
- Complete Math and English/ESL Placement, Submit Transcripts, Advisement, Develop a First Semester Plan, Orientation
- Placement: Writing, Mathematics, and ESL Classes
- Assessment and Placement in Writing, Mathematics, and English as a Second Language Classes
- Enrollment Priority
- New Students and Returning Students, Continuing Students, Freshman Advantage Students
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- Registration Times
- Registration Levels, Appeal Process, Registration Open Enrollment Policy, MySite, Maintaining Student Contact Information, Registration Restrictions
- Enrolling in Classes
- Definitions, How to Demonstrate That You Have Met a Prerequisite, Auditing Classes, Adding Classes, Attendance, Waitlists, Student Photo ID, Dropping Classes, Withdrawal from Classes, Repeating Courses, Reenrolling
- Tuition and Fee Information
- Enrollment Fee, Nonresident Student Fees, Instructional Materials Fee, Health Fee, ASIVC Access, Student Representation Fee, Transcript or Enrollment Verification Fee, Returned Check Fee and Refunds, Parking Fee and Refunds
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Enrolling in Classes
Definitions
Irvine Valley College strives to guide students into courses in which they will have the greatest chance of academic success.
Prerequisites, corequisites, limitations on enrollment, and recommended preparation are identified in course descriptions in the catalog.
Students are responsible for meeting the prerequisite, corequisite, recommended preparation, and/or limitation for any course in which they intend to enroll.
Prerequisite: Mastery of a certain body of knowledge is necessary for students to be successful in the target course. Most commonly, such knowledge is measured by successful completion of the prerequisite course listed in the college catalog. “Successful completion” is defined by a grade of “A,” “B,” “C,” or “P” in the prerequisite course. Grades that are not acceptable are “C‑,” “D,” “F,” “FW,” or “NP.”
Corequisite: Concurrent (simultaneous) enrollment in or prior successful completion of a companion course is required. The information presented or the practice gained in the corequisite course is considered necessary for success in the target course.
Recommended Preparation: Certain course preparation is advised before students enter the target course. These recommendations indicate preparation that is considered advantageous-but not essential-to success in the target course.
Limitation on Enrollment: There is a special condition for entry into a course beyond mastery of a body of knowledge. Examples of limitations include auditions, tryouts, and eligibility standards set by the Commission on Athletics (COA).
How to Demonstrate That You Have Met a Prerequisite
The following actions will guide students who need to enroll in a course with prerequisites. Students will need to exercise one of the following options:
A. COMPLETE THE PREREQUISITE COURSE AT IVC: Complete the required prerequisite course at Irvine Valley College or the equivalent Saddleback College course with a satisfactory grade-that is, a grade of “A,” “B,” “C,” or “P.” You must see the IVC Counseling Center for the Saddleback College course equivalency list.
B. SUBMIT TRANSCRIPTS FROM ANOTHER SCHOOL: Provide grade transcripts from another U.S. accredited college, university, or high school, if appropriate. Such transcripts must demonstrate satisfactory completion of the prerequisite course-that is, completion of the course with a grade of “A,” “B,” “C,” or “P.” Grades that are not acceptable are “C, ” “D,” “F,” “FW,” or “NP.”
Students must submit transcripts to the Office of Admissions and Records as soon as possible after they apply to Irvine Valley College. Students will be asked to complete and submit a request for an evaluation.
Students should begin the transcript verification process well before registration begins. Delays in processing transcript evaluations will affect a student’s ability to enroll in target courses. Specific information regarding procedures, timelines, and transcript evaluation notification is available in the Office of Admissions and Records.
C. REQUEST AN ALTERNATE EVIDENCE REVIEW: If students believe they have the prior knowledge, experience, and/or skills required to succeed in the course from which they have been blocked, they may file a request for an alternative evidence review. Students may obtain a request in the Office of Admissions and Records.
Note: Accompanying the form, students must submit alternative evidence that documents their competency to succeed in the course. Such evidence varies by course. Matriculation specialists can clarify the specific evidence required for the course you wish to submit for an alternative evidence review.
Students who file a Request for an Alternative Evidence Review will have the matter resolved within five (5) working days. Alternative Evidence Review shall be evaluated by the discipline faculty. The decision of the discipline faculty is final.
D. CHALLENGES: “Request to Challenge” forms are available in the Office of Admissions and Records. Students may file a challenge based on any one of the following grounds:
- The student believes that he/she has cause to challenge his/her participation in placement or orientation.
- The prerequisite or corequisite has not been established in accordance with the District’s process for establishing prerequisites and corequisites.
- The prerequisite or corequisite is in violation of Title 5, Article 55201.
- The prerequisite or corequisite is either unlawfully discriminatory or applied in an unlawfully discriminatory manner.
- The student will be subject to undue delay in attaining the goal of his/her educational plan because the prerequisite or corequisite course has not been made reasonably available.
Students who file a Request to Challenge on any ground will have the matter resolved within five (5) working days. Students who file a Request to Challenge on the basis of ground B, C, or D during their assigned registration time will be granted eligibility to enroll in the class pending the outcome of the challenge. If the challenge is upheld, students who have enrolled in the class will be allowed to remain in the class. If the challenge is denied, students will be notified that they have been removed from the class.
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Auditing Classes
Irvine Valley College does not permit auditing of classes.
Adding Classes
Full-term Classes: Fall and Spring
Registration starts several weeks prior to the beginning of a semester. Registering after a semester begins can be difficult due to limited class availability. Decisions to cancel classes may be made early in the registration cycle. Students are encouraged to register early to avoid disappointing situations.
Beginning dates for priority registration each semester are available online on the admissions page of the college’s website. The student’s specific registration time is available online through the MySite web portal.
Registration is not complete until all fees-including enrollment, material, health and, when appropriate, nonresident tuition fees-have been paid. Registration after the semester begins will be handled as follows:
- During the first two weeks of instruction: All classes are officially closed when their start date has occurred. Students are required to contact the course instructor for permission to enroll.
Instructors use their discretion in issuing add permits for closed classes. If the instructor grants permission to enroll, the student will be able to register online for the class using the unique APC (add permit code) issued by the instructor, or submit the add permit to the Office of Admissions and Records for processing. Students must pay all required course fees at the time of enrollment, or they may be dropped for non-payment.
Instructors may issue add permits up until the day before census (the 20% point) for the class. Students must use their add permit by the end of the last day to add noted on the APC.
The college does not permit starting a full-term class after the second week of instruction. Instructors may permit enrollment in a class up to the census date (the 20% point) solely at their discretion.
8-week, Summer Session, and Short-term Classes:
Students may enroll in eight-week, summer session, short-term, and other late-starting classes only until the day before the first class meeting, and then only if the class is open. Starting the first day of class, instructor permission is required for all add activity. The last day to add such classes is noted on the APC (Add Permit Code). Students must enroll by the last day to add noted on the APC. An APC is a code issued by an instructor that will allow students to add a class online.
Open-Entry/Open-Exit Classes:
The term “open-entry/open-exit” refers to courses in which students enroll at different times and complete at various times or at varying paces within a semester. The use of instructor adds is available for open-entry/open-exit classes until the 65% point in the semester (also known as the last day to withdraw with a “W”). After that point, only Tutoring 301 will be available for enrollment.
Attendance
Students are expected to attend classes regularly. Failure to attend can affect performance, which may be taken into consideration by instructors when assigning grades. An instructor may drop students who fail to attend the first meeting of any class for which they have officially enrolled unless prior arrangements have been made with the instructor. Instructors may also drop a student from a class when the student is absent for a total of two instructional hours per credit unit or after six cumulative instructional hours. However, it is always the student’s responsibility to officially withdraw from classes. In no case should students presume they have been dropped by the instructor.
Waitlists
A waitlist is a priority system for petitioning closed classes. At the instructor’s discretion, many closed classes offer a waitlist option. By selecting a waitlist option, students are notified when a space is available based on their order on the waitlist. When notified, a student is given a limited time to register. Students who are notified and do not register in the time permitted will lose their position on the waitlist and may request the next available space on the same waitlist after all other waitlisted students.
Student Photo ID
Once students have enrolled and paid their fees, they may obtain their permanent photo ID card in the Campus Police building (CP 100) during posted hours. Students must present a driver’s license or other photo identification card. The student photo ID is required to use the library, Student Success Center, Life Fitness Center, and other college centers.
Dropping Classes
It is the student’s responsibility to officially drop or withdraw from classes. Students may drop or withdraw from classes online or by filing a “Drop Card,” available at the Office of Admissions and Records.
Note: Only those drops completed prior to the refund deadline are eligible for refund consideration. (See Admission, Registration, and Fees for information regarding refunds.)
• Drop without a transcript annotation: Drop must be completed prior to the first 20% of the course based on the individual class.
Withdrawal from Classes
• Drop with a “W” notation: All courses dropped between the 20% point the 65% point will be recorded on the transcript as a “W.”
Drops after the 65% point are not allowed except under narrowly defined extenuating circumstances. These situations must be due to substantiated illness, accident, or events beyond the student’s control that prohibit continuation in classes. By law, all classes remaining on the student’s record after the 65% point require that a grade be issued. For important deadlines for specific classes, students should log on to the IVC website and locate their classes in the index of the current semester’s class schedule.
An Excused Withdrawal (EW) may be permitted when specific events beyond the control of the student affected the student’s ability to complete a course(s). These events may include job transfer outside the geographical region where commuting is impractical, illness of family member where the student is the primary caregiver, or other circumstances beyond the control of the student. The student must appeal to the Office of Admissions and Records and provide supporting documentation. Upon verification, an EW may be assigned at any time after the period during which no notation is made for withdrawals. Excused Withdrawals shall not be counted in progress probation, dismissal calculations, or calculating the maximum number of enrollments permitted for course repeatability.
It is the student’s responsibility to drop a class. However, every instructor has the authority to drop a student who misses the first class meeting or has excessive unexcused absences as defined in the class syllabus.
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Repeating Courses
See Policies and Standards for information about grades for repeated courses.
Course Repetition to Alleviate Substandard Academic Work or After Withdrawal: A student may repeat a course in an effort to alleviate substandard (D, F, FW, NP, and NC) academic work or after withdrawing (W). Students may repeat a nonrepeatable course for a maximum of two enrollments within the District except in limited circumstances as described below. Students do not need to petition for a first repeat of a course or a second repeat of a course. Once the student has received a satisfactory grade (A, B, C, CR, or P), the student may not repeat the course again except as described in the “Course Repetition Due to Special Circumstances.” Only the first two substandard grades may be annotated as repeated on the transcript. Substandard grades earned beyond the first two will be calculated in the student’s grade point average, but units completed will be excluded from the cumulative total.
Course Repetition Due to Special Circumstances: Students may be permitted to repeat a non-repeatable course where a satisfactory grade has been earned only in the following special circumstances. Students must petition and submit appropriate supporting documentation to the Office of Admissions and Records for the college at which the student seeks to enroll.
- Legally Mandated Training Requirement: A student may repeat a course an unlimited number of times where it is required to meet a legally mandated training requirement as a condition of continued volunteer or paid employment. A student may repeat such courses any number of times, regardless of whether they previously received substandard grades.
- Employment of Licensing Requirement: A student may repeat a course needed for employment because of a significant change in industry or licensure standards.
- Significant Lapse of Time: A student may repeat a course in which a satisfactory (A, B, C, P, or CR) was previously earned AND an institution of higher learning has an established residency requirement of not less than three years AND the student is unable to satisfy this requirement without repeating the course.
- Extenuating Circumstances: A student may be permitted to repeat a course where extenuating circumstance or extraordinary conditions existed. Extenuating circumstances are verified cases of accidents, illness, or other circumstance beyond the control of the student. Extraordinary conditions are fire, flood, or other large scale catastrophic events.
- Disabled Student Programs and Services (DSPS): A student with verified disabilities may repeat a course designated as “special course” for students any number of times when an individualized determination verifies that such repetition is required as a disability related accommodation for the student for one of the reasons specified in Title 5, Section 56029. All units and grades earned will be calculated in the student’s grade point average.
- Military Service: A student who has been approved for a military withdrawal (MW) shall be allowed to repeat a course.
- Cooperative Work Experience: A student may enroll any number to times and earn up to a total of 16 units in cooperative work experience subject to the following conditions:
a. Repetition of cooperative work experience education courses is limited to a maximum of six units in general work experience education.
b. A maximum of eight units may be earned during one enrollment period in occupational work experience education.
Repeatable Courses: The following types of courses may be designated as repeatable:
1. Courses required by CSU or UC for completion of a bachelor’s degree.
a. Courses for which repetition is necessary to meet the major requirements of CSU or UC for completion of a bachelor’s degree.
b. The District must retain supporting documentation that verifies that the repetition is necessary to meet the major requirements of CSU or UC for completion of the bachelor’s degree.
2. Intercollegiate athletic courses.
a. A student may repeat a course in which student athletes enroll to participate in an organized competitive sport sponsored by the District or a conditioning course which supports the organized competitive sport.
3. Intercollegiate academic or vocational competition courses.
a. A student may repeat courses that are designed specifically for participation in non-athletic competitive events between students from different colleges.
b. Enrollment in the course is limited to no more than four times. This enrollment limitation applies even if the student receives a substandard grade or “W” during one or more of the enrollments. Skills based courses that are repeatable shall be identified and designated in the college catalogs. Courses that are similar in content shall be grouped into a family of courses (e.g., drawing). Students are restricted to a maximum of four enrollments in courses designated as repeatable or in a family of courses. This limit applies even if the student receives substandard grades (D, F, FW, NC, or NP) or withdrawal (W), or petitions due to extenuating circumstances. Students with disabilities can repeat a special class for students with disabilities any number of times when an individualized determination verifies that such repetition is required as a disability related accommodation for the student for one of the reasons specified in Title 5, Section 56029. Students are permitted to repeat an occupational work experience course if a college only offers one course in occupational work experience in a given field and that course is not offered as a variable unit open/entry course. Where only one occupational work experience course is offered subject to the above conditions, students may be permitted to repeat this course any number of times so long as they do not exceed the limit on the number of units of cooperative work experience specified in Title 5, Section 55253(a).
Reenrolling
There are only very specific circumstances in which a student may reenroll in a course. Students may reenroll in a course without a petition in the following circumstances:
1. Students who have earned a D, F, FW, NP (previously NC), or W in a course can reenroll in the same course. However, the student may only repeat a class no more than two additional times when such a grade is earned. A course that is equivalent to a Saddleback College course may affect the total number of enrollments allowed. Under this condition, a maximum of the first two previous grades and credits (if applicable) can be disregarded in computing the student’s grade point average (GPA). However, all prior work will remain on the student’s transcript to ensure a true and complete academic history.
2. Students may reenroll in courses up to the maximum number of enrollments permitted.
Students may repeat a course for which they have previously enrolled only by petition and only for one of the following circumstances:
- Significant Lapse of Time: Only students whose last enrollment resulted in a passing grade may qualify for this exception. To repeat a specific course, the course or program must have a recency prerequisite of not less than three years as a condition of admission to a program offered at the University of California or the California State University. Students must provide documentation for the program’s requirement. The grade earned when the class is repeated will be used for GPA computation. The previous grade will be annotated as a repeat and will not be counted in GPA computation.
- Extenuating Circumstances: Students may request to repeat a course in the event one of the previous grades earned was in part due to Extenuating Circumstances defined as documented cases of accident, injury, or other circumstance beyond the student’s control. Students are responsible for providing necessary documentation and clearly demonstrating the circumstances were beyond their control.
- Legally Mandated Training: Students may repeat a course if that course is legally mandated (by law or statute) and is a condition of the student’s paid or volunteer employment. Students must supply the law or statute which requires the training and evidence that their employer or potential employer requires this training as a condition of employment.
- Significant Change in Industry of Licensure: Students may repeat a course if there has been a significant change in the industry or licensure standards since the student previously completed the course AND the student must take the course again for employment and licensure. Students must provide supporting documentation that clearly meets both conditions.
- Disability Related Accommodation: Contact the DSPS Office for more information on qualifying conditions for accommodation.
Students may submit a Petition to Repeat a Course to the Admissions and Records Office on our website at ivc.edu/admissions/forms. Allow at least five business days for a decision. Students whose petitions are approved will not be permitted to attempt to enroll in the specific course until one week before classes begin. Any student registering to repeat a course not identified as repeatable or repeating a course more often than permitted may be dropped from the course. Students who need assistance should contact the Office of Admissions and Records.
Once students have successfully completed an advanced course in the sequential core curriculum of a particular subject, they cannot go back and take a lower-level course in that subject area. However, students may enroll in ancillary classes with lower core prerequisites.
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